RaceLine Media
Pastoor Cooremansstraat 3, 1702 Dilbeek
basil@racelinemedia.be
VAT: BE0785792248

Introduction

These Terms and Conditions, hereinafter referred to as the "Agreement," set forth the guidelines, rules, restrictions, obligations, and responsibilities of our employees, agents, contractors, or other persons ("you," "your") who use a website, webshop, graphic design, and other digital publication services owned or operated by RaceLine Media ("Company," "us," "we," "our"). All services herein shall be referred to as "Services."

TERMS

1. General Provisions

1.1 These terms come into effect upon the first payment for the agreed-upon work.

1.2 The Agreement is based on the prices and rates applicable on the date of the first payment to which these Terms apply.

2. Scope of Work

2.1 The Company agrees to provide marketing services as outlined in the project proposal or Agreement.

2.2 Any additional work requested by the Client that is not included in the original assignment shall be subject to additional charges and must be agreed upon in writing by both parties.

2.3 When a quote is requested for any service, indicative cost estimates will be provided. Any discrepancy between the quoted amount and the actual invoiced amount shall not be grounds for the cancellation of this Agreement or any legal claims by the Client.

3. Client Responsibilities

3.1 The Client agrees to provide all necessary information, content, and materials in a timely manner for the completion of the project.

3.2 The Client is responsible for ensuring that all content provided does not infringe on third-party intellectual property rights.

4. Subscriptions

4.1 RaceLine Media offers subscriptions that clients can apply for and take out after agreeing to the offer/quote.

4.2 The minimum duration of a subscription by RaceLine Media is 12 months. The subscription cannot be terminated in the interim. By the end of the duration of the subscription, cancellation can be made subject to the notice period of 1 month.

4.3 If no cancellation takes place as discussed in paragraph 2 of this article, the subscription will always be automatically extended by 1 month. Termination takes place subject to 1 month's notice.

5. Payment Terms

5.1 The Client agrees to pay the agreed-upon fees as stated in the project proposal or Agreement.

5.2 A non-refundable deposit may be required before the commencement of work, with the remaining amount due upon project completion or according to agreed milestones.

5.3 Invoices are payable within 14 calendar days from the invoice date unless otherwise stated. If payment is overdue, the Client shall be considered in default automatically and without notice, resulting in the application of interest charges calculated at an applicable rate.

5.4 In the event of non-payment, the Client will receive two reminders, each providing a 7-day period to settle the outstanding amount after the due date. If payment is still not made after these reminders, a penalty of 15% of the outstanding amount, with a minimum of €75, and interest at a rate of 1% per month will be applied, starting from the original due date.

5.5 If a payment reminder remains unanswered, RaceLine Media shall suspend all ongoing Services until full payment of all outstanding balances is received. This suspension does not prejudice the right to claim full payment of all outstanding amounts. Suspension shall not give rise to any legal claims by the Client.

5.6 Suspension can only be lifted if sufficient evidence is provided demonstrating that the Client has fulfilled all obligations.

6. Intellectual Property

6.1 The Company retains ownership of all intellectual property rights on the design elements created for the Client until full payment is received, unless otherwise agreed.

6.2 Upon full payment, the Company grants the Client a non-exclusive, royalty-free license to use the design elements for the intended purpose.

6.3 Domain names used in connection with Services provided by RaceLine Media remain the property of RaceLine Media until the Services are completed, and all payments due by the Client have been made.

6.4 After the completion of the Services and receipt of all payments as agreed, RaceLine Media will transfer ownership of the relevant domain names to the Client within 7 working days, unless agreed otherwise.

6.5 RaceLine Media reserves the right to delay the transfer of domain names until all payments due have been fully received.

6.6 The Client is responsible for any costs associated with the transfer of domain names, including but not limited to registration fees with the relevant domain registration authorities.

6.7 In the event of termination of the Agreement for any reason, RaceLine Media retains ownership of the domain names until all outstanding payments have been settled.

7. Confidentiality

7.1 Both parties agree to keep confidential all information that is not public knowledge and is disclosed as part of the project.

8. Termination

8.1 Either party may terminate the Agreement with written notice if the other party breaches a material term or condition of this Agreement.

8.2 In the event of termination by the Client, the Client shall be required to pay the full remaining amount for the duration of the Agreement, as stipulated for twelve (12) months unless expressly agreed otherwise in writing.

This payment shall be due immediately upon cancellation and shall compensate the service provider for the commitment, resources, and lost opportunities arising from the contractual relationship.

8.3 RaceLine Media reserves the unconditional right to terminate the Services and the Agreement with the Client at any time and without stating a reason.

9. Limitation of Liability

9.1 RaceLine Media shall not be liable for any damages resulting from non-compliance with the provisions of this Agreement. RaceLine Media shall in no event be liable for any indirect, business, income, or profit losses, missed savings, additional expenses, financial losses, or data loss or damage arising from or resulting from the suspension, disruption, or quality of the Services provided.

10. Protection of Personal Privacy

10.1 RaceLine Media hereby informs the Client that the personal data provided by the Client will be stored in a database and may be used for the commercial relationship between RaceLine Media and the Client, including but not limited to customer management, market research, user profiling, direct marketing, and mailing. The Client shall have access to this data at all times and may request corrections in the event of inaccuracies, in accordance with the law concerning the protection of personal privacy dated December 8, 1992.

11. Assignment

11.1 The Client may not assign the Agreement or any part thereof to any other person or entity without the express written consent of RaceLine Media.

12. Dispute Resolution

12.1 Any disputes arising from or related to this Agreement shall be resolved through negotiations, and if not resolved, by terminating the Agreement and paying for the work performed.

13. Amendments

13.1 RaceLine Media reserves the right to change prices and rates at any time. Clients with a valid Agreement shall be notified in writing at least one month before the new prices and rates take effect.

13.2 RaceLine Media reserves the right to amend these Terms at any time without prior notice.

14. Governing Law

14.1 This Agreement shall be governed by and construed in accordance with Belgian law.

15. Entire Agreement

15.1 This Agreement constitutes the entire agreement between the parties and supersedes all previous agreements or arrangements, whether oral or written. By making a payment, the parties acknowledge that theyhave read, understood, and agree to be bound by these Terms. Unless otherwise agreed, all agreements under these Terms are valid for a period of 12 months from the date of signing.